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Cub Scout Pack 225
(Sammamish, Washington)
 
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We are all volunteers!



 

All leaders are parents who volunteer to serve in registered positions in the Pack. All parents must be involved to make the Pack successful though. Various functions, jobs, and events require additional help throughout the year. Pack 225 requires each family to support the Pack by volunteering for a Pack position or helping with a Pack event during the year. Since the Pack is an all-volunteer organization, active parent participation in the Pack is essential, in fact; only through parental involvement can the Pack even exist. Our pack will continue to grow as long as we have adults who are willing to share their time, ideas and experience.

There are many positions within out Pack! There is bound to be something you can help with.

All leaders must take Youth Protection Training before they can serve as leader in our Pack. Click here for all leader training opportunities.


  

The Pack Committee


The Pack Committee meets on a monthly basis and is the leadership arm of the Pack. The committee is responsible for planning a program and budget each year. They work together to ensure the Pack program is followed and each boy advances in a timely manner and has FUN!




Chartered Organization - The Charter Organization: Pack 225 is chartered by the  Kiwanis of Providence Point. By receiving a charter from the BSA, the Chartered Organization agrees to conduct Scouting in accordance with its own policies and guidelines as well as those of the BSA; includes Scouting as part of its overall program for youth and families; appoints a Chartered Organization Representative; supports Pack leadership; and have the opportunity to provides adequate and secure facilities for Scouting units to meet on a regular schedule with time and place reserved; encourages the units to participate in outdoor experiences.

Chartered Organization Representative - Direct contact between the Pack and the Chartered Organization; representative of the Pack at the council level; may become a member of the district committee and is a voting member of the council; assists with recruiting new members and helps with leader selection; encourages recognition of leaders and Scout advancements; utilize district help and promotes the use of district personnel and materials, suggests community service ideas that support the charter organization; invited to Pack Committee meetings.

Committee Chair - Chief Administrative Officer of the Pack and leads all the administrative functions by chairing and running the Pack Committee; prepares agendas for and oversees monthly leadership meetings; appoints the Cubmaster; works with the Cubmaster and Chartered Organization Representative to make sure that the responsibilities of the Pack Committee are being met; ensures that Parent Committees meet their commitments to the Pack; recruits adult leadership and volunteers to run the Pack in accordance with the program; develops the Pack program plan for presentation to unit leadership for approval; assists the Cubmaster whenever needed; prepares the annual Pack recharter documents and obtains the necessary fees, signatures, and information to achieve first time processing then presents the Pack charter to the Charter Organization annually; attends District Roundtable and other meeting pertaining to the Pack operations and reports back to Pack leadership meeting; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Cubmaster - Chief Operating Officer (sometimes referred to as the unit leader) implements the BSA program at the Pack level; plans and conducts monthly Pack meetings with help from other leaders to ensure meetings are well organized, fun, and entertaining for the boys and run efficiently; guides, supports, motivates, and gives inspiration to the other adult leaders; works with the Pack Committee Chair to plan monthly Pack leadership meetings; attends monthly Pack leadership meetings; chairs monthly Pack leadership meetings in the absence of the Committee Chair; attends monthly District Roundtable meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Assistant Cubmaster - Works with the Cubmaster and Den Leaders to help conduct monthly Pack meetings; participates in songs and skits as needed to insure that Pack meetings are fun and exciting; helps with planning award ceremonies and presenting awards during such ceremonies during Pack meetings; attends monthly Pack leadership meetings; attends monthly District Roundtable meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position; conducts Pack meetings in Cubmaster’s absence.

Den Leaders - Leads a den (group of 4-6 Scouts) according to age and rank; ensures each Scout family is aware of the Pack financial plan and the importance of Pack dues and participating in fundraisers; attends monthly Pack leadership meetings; encouraged to attend monthly District Roundtable meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Assistant Den Leaders - Assist the Den Leader with den activities; attends monthly Pack leadership meetings; encouraged to attend monthly District Roundtable meetings.

Secretary - Attends monthly Pack leadership meetings; keeps notes during leadership meetings and distributes accordingly; sends out mailings requested by the Cubmaster or Committee Chairman; handles correspondence for the pack – may include writing letters of appreciation, requests for reservations, writing permission slips for some events, or ordering supplies through the local council service center; maintains an inventory of the Pack property; maintains a library of all Cub Scout program literature materials, records, and forms to help leaders function effectively; maintains up-to-date information on memberships, leadership, attendance, and advancement using appropriate reporting methods.

Treasurer - Attends monthly Pack leadership meetings; helps the Pack Committee establish a sound financial program for the Pack according to the Pack budget plan; periodically report on the Pack's financial condition at the monthly leadership meetings; reports finacnial condition of the Pack to the Chartered Organization when requested; maintains bank accounts in the Pack's name by keeping record of all expenditures and obtaining receipts; arranges for all transactions to be signed by any two (2) of the following: Cubmaster, Pack Committee Chair, Secretary, or Treasurer; keeps signature cards (authorized signers) for accounts up to date; all reimbursements should be within the limits of the set and approved budget, amounts less than $35.00 may be approved by the Committee Chair; reimbursements greater than $35.00 shall be approved two thirds majority vote of those present at leadership meetings to pass (a vote may be necessary in-between leadership meetings; in which case an email vote will count with the same two thirds majority vote needing to pass); provides petty cash as needed for leaders; helps the Committee Chair collect annual fees in a timely and orderly fashion; encourages den leaders to explain the Pack financial plan and importance of dues and fundraiser participation to each Scout family; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Advancement Chair - Maintains records of each Scout’s progress through the Pack program using appropriate Den Leader reports; place scout shop orders and picks up all awards and prepares items for award presentation by completing recognition cards and sorting awards per Scout and Den to speed the recognition process during the Pack meeting; assists in the presentation of the awards during Pack meetings if needed; assists Cubmaster with preparing fun and exciting ways to present monthly awards; attends monthly Pack leadership meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Membership Chair - Helps during recruiting time to promote our Pack and aquire new Scouts; ensures all Youth and Adult applications are completed in full and payment is received and turned into Treasurer; ensure parents know where to go for answers when new to the Pack (bylaws, ScoutTrack.com, Pack website, Facebook); introduces new families to their Den Leader; assists Committee Chair with recharter paperwork as needed, maintains an up to date count and membership listing of each Scout in the program; work with the Cubmaster in following up on former Pack members who are now Boy Scouts and potential Den Chiefs; works with Cubmaster and Pack Committee to develop and carry out a plan for year-round membership growth; follows up on Cub Scout dropouts, to help return them to active membership; attends monthly Pack leadership meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

Outings Chair - Helps the Cubmaster plan and arrange for outdoor activities; arranges for property, fire, and tour permits when required; locate new picnic areas; arranges for safe transportation when needed; plans first aid for emergencies; help Webelos Den Leaders plan Webelos overnight campouts; helps arranges for appropriate event equipment when needed; arranges for Safe Swim Defense implementation for all outings which involve swimming; helps inform parents and guardians about opportunities for family camping; ensures that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) training before any Pack campout; helps promote day camp and resident camp opportunities; aware of BSA health and safety requirements, and see that they are implemented; knows and carries out BSA outdoor program policy related to Cub Scouting; reviews all activities to ensure that unit leaders comply with BSA policies in the "Guide to Safe Scouting" (which can be found at http://www.scouting.org); attends monthly Pack leadership meetings; attends training sessions offered by the District and Council as necessary to carry out the duties of this position.

 
 



Parent Committees


The following positions are responsible for carrying out the fun, exciting, and growth enhancing activities of our Pack. Each of the positions described below requires an event coordinator. Each event coordinator must record and keep a list of the boys and adults that participate, and to turn in the list to the Advancement Chair as soon as
the activity has taken place. The Advancement Chair and the Pack Committee will use the list of participants to arrange for awards, segments, and advancements for the boys, and to give recognition for the parents that assisted in organizing and carrying out the activity. Some of these activities require more adult participation than others and it is the role of the
coordinator to work with the Pack Committee to arrange for assistance from other Pack parents to organize and carryout the activity. The Pack Committee will be able to assist volunteers in answering any questions they may have. In our Pack, no one is left alone to do an activity. There will always be help available.

Popcorn Sales Committee:
Pack 225 participates in the annual BSA Popcorn sales through the Chief Seattle Council. This is our largest fund raiser with 35% of all sales going to the Pack. The sale is broken up into three sections: Show ‘n’ Sell, Take Orders, Online Sales. Show ‘n’ Sell consists of setting up a table at a place of business and selling a limited variety of popcorn that is on hand to sell. Take Order is a door to door sale of various specialty popcorns. Online sales are just that. Jobs include:
  • Coordinate with the Pack Committee.
  • Attend Popcorn Sales training during the Summer
  • Order Popcorn for Show ‘n’ Sell
  • Reserve Show ‘n’ Sell locations through the District
  • Make announcements at Pack Meetings and send out emails promoting Den Participation.
  • Coordinate with District to receive & deliver order forms and instructions.
  • Arrange for boys in each Den to receive order forms and instructions.
  • Arrange for drop-off of order forms and collected money.
  • Arrange for payment of the popcorn order and deposit of checks/money with the Pack Treasurer.
  • Arrange for pick-up and storage of popcorn.
  • Arrange for distribution of popcorn to the scouts for delivery.
  • Keep a list of participants for the Advancement Chair and providing awards for the boys.

Space Derby Committee:
Each boy builds a BSA Space Rocket from a kit and races it at a Pack arranged Space Derby day (usually a weekend). Trophies and/or medals are awarded and boys receive a patch for participation. A team of 6-8 adults is needed to successfully pull this activity off. This committee usually meets twice a year. Jobs include:
  • Arranging for time and place in conjunction with the Pack Committee.
  • Make announcements at Pack Meetings and send out emails promoting Pack Participation.
  • Arrange for boys to receive Space Derby kits at least one month in advance.
  • Arrange for track – whether rent, borrow, or purchase
  • Arrange for adult volunteers for track setup, rocket ship check-in stations, race timers, and starter.
  • Make sure check-in station is equipped with rubber bands, tape, extra parts, glue, etc.
  • Arrange for race schedule, Den race times, heats, and final race off charts.
  • Provide awards for the boys that day and keeping a list of participants for the Advancement Chair.
  • Keep a list of participants for the Advancement Chair and providing awards for the boys.

Pinewood Derby Committee:
Each boy builds a BSA Pinewood Derby racecar from a kit and races it at a Pack arranged Pinewood Derby day (usually a weekend). Trophies and/or medals are awarded and boys receive patch for participation. This activity usually takes place in late March or early April. A team of 6-8 adults is needed to successfully pull this activity off. This committee usually meets twice a year. Jobs include:
  • Arrange for time and place in conjunction with the Pack Committee.
  • Ensure Den participation in the activity by announcing in prior Pack meetings and emails.
  • Arrange for boys to receive cars at least one month in advance.
  • Arrange for track – whether rent, borrow, or purchase
  • Arrange for adult volunteers for track setup and car check-in stations.
  • Make sure weigh-in station is equipped with extra parts, weights, graphite, hot glue, etc.
  • Provide awards for the boys that day.
  • Keep a list of participants for the Advancement Chair.

Blue and Gold Banquet Committee:
This is the banquet that’s held each February that celebrates Scouting's birthday. It also is the time for the second-year Webelos to "crossover" into a Boy Scout troop if they elect to do so. This is one of the most elaborate and costly functions of the Pack because of the number of attendees, food, and other supplies needed. This committee usually meets twice a year; November and January. Jobs include:
  • Arrange for a time and place in conjunction with the Pack Committee.
  • Ensure Den participation in the activity by announcing in prior Pack meetings and emails.
  • Arrange the evening schedule including entertainment.
  • Arrange for banquet supplies, food, and purchase of food.
  • Coordinate of a facility and staff.
  • Arrange the present awards for the boys/parents as part of the festivities.
  • Keep a list of participants for the Advancement Chair.

Camping and Outings Committee:
This committee works closely with the Outings Chair to ensure each activity runs smoothly. This committee usually meets three times a year; September, November, January. Jobs include:
  • Assist families in locating supplies needed.
  • Coordinate group meals.
  • Coordinate scout ceremonies and activities
  • Carry out entire process for meal at graduation campout - plan, purchase (with reimbursement), prepare,
  • and serve.
  • Keep a list of participants for the Advancement Chair.

Service and Community Committee:
“A Cub Scout gives goodwill”. This group committee plans different ways that the Pack can give back to our community. Whether it is collecting canned foods for the food bank or participating in a trash pickup, it is the duty of a Cub Scout to show honor and respect for the place in which he lives. This committee usually meets twice a year. Jobs include:
  • Contact charitable organizations to determine how we can give back to our community
  • Communicate with the Pack on when and where help is needed.
  • Keep a list of participants for the Advancement Chair.

Summertime Committee:
Since Pack meetings are not held over the summer, this committee plans different events for the months of June, July and August, in order for the scouts to continue to work together as a Pack. Events can be anything from a BBQ, group tours at a museum, a day at a park or zoo, or even working to complete a specific challenge (read 10 grade level books) in order to receive a certain badge. This committee typically meets twice a year; January and March. Keeps a list of participants for the Advancement Chair.